2 x Personal Assistant To The Director
Location Remote
A career with Ultra Allied Business Services which trades as Ultra Healthcare Solutions (UHC), will provide you with the opportunity to help UK based clients equip their businesses with the right tools, be regulatory compliant by working alongside entrepreneurs and business leaders to offer solutions to their complex problems while assisting them, capture their greatest opportunities. We work with a variety of businesses within the health and social care industry from start-ups, helping them start with the right tools as well as established companies maintain quality as well as remaining compliant with regulatory bodies. As such we offer our expertise in a niche area of the health and social care industry which a lot of our clients have come to rely on.
We have managed to build a reputation for honesty and fast delivery as well as value for money. We have assembled a team of talented and hard-working researchers and writers, and administrators. We have achieved this through being purpose-led and values-driven at every level.
We are looking for the right candidate to assume the role of a PA to the Director, he or she will join a team of problem solvers, helping to solve complex business issues from start-up strategy to compliance issues, to quality assurance and execution.
Ensuring the Director’s time is managed effectively so that he can focus their efforts on their priorities.
Proactively analyse and prioritise the Director’s inboxes, ensuring relevant communications are shared with the wider senior management team, delegating tasks to them as appropriate
Provide highly effective and professional management of the Director’s tasks, prioritising action and co-ordinating and progressing work on their behalf, ensuring that deadlines are achieved.
Managing the Director’s busy diary helping them to achieve their objectives. You will need good sense, good judgement and good humour, and you will be the type of person who can adapt quickly to change. You will need to possess excellent written and verbal communication skills, be extremely organised, and be able to remain calm under pressure.
To act as an initial point of contact, liaising and dealing effectively with senior external and internal stakeholders, to accurately and appropriately screen, log and prioritise queries through the efficient management of high-level incoming/outgoing correspondence, calls and emails.
Establish good working relationships with wider senior management team, understanding their priorities and the demands of their diaries when commissioning or arranging meetings.
Act as secretariat at meetings as required.
Support the development of good relationships with all customers to ensure a high quality of service is provided.
Managing and organising workload to ensure that results are on time and of a high-quality and that both internal and external customers’ expectations are met.
Monitor achievement on Directorate Milestones
Any other duties as directed.
Person Specification
- Proven work experience as a Personal Assistant/Secretary/Admin assistant is preferred but not essential.
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organisational and time management skills
- Ability to multi-task and prioritize daily workload
- Excellent verbal and written communications skills
- Enthusiastic about our service and interest in management consultancy
- Willingness to learn new skills and a positive attitude
- A professional and friendly disposition
- Ability to collaborate with other team members
- Educated to degree level
What will you get in return as our Personal Assistant?
Access to a variety of our excellent benefits which include 20 days paid holiday, uncapped bonus, laptop, mobile phone, and monthly mobile data
This is an exciting opportunity to play a key part in a growing business and make a difference.
What next?
If you have a proven track record of diary management as well as solid administration, the ability to support a senior executive, and are looking for your next career move, please send your CV and covering letter to jobs@ultrahealthcare.co.uk
