Ofsted Provider & Manager’s Registration

Start-Up Package

With step by step guide 100% support.

Register with Ofsted with our seamless processes and systems. We work with you to register Residential Children’s Home and Supported Accommodation 16-17 years old young people.

Our complete registration package gives you the edge and advantage to start your Ofsted registered healthcare business correctly.

Do not leave it to chance. We will work with you so that you get it right the first time, and avoid costly trial and error methods.

We will take away the complexity of registering your care service in England.

We support you to register to provide or manage children and young people’s social care services under the Care Standards Act 2000.

Our Policies and procedures will support you to be compliant with the Ofsted registration requirements.

Why you need to register with Ofsted?

Before beginning to operate, providers and managers of these establishments and agencies must register with Ofsted under section 13 of the Care Standards Act 2000. It is an offence to operate any of the establishments or agencies listed without being registered.

The Care Standards Act 2000 says that ‘an establishment is a children’s home… if it provides care and accommodation wholly or mainly for children’. Children are defined as people who are aged under 18. Young people aged 18 and over may also live or stay in a children’s home, but they must be in a minority.

Our complete registration package gives you the edge and advantage to start your healthcare business correctly.
Do not leave it to chance. We will work with you so that you get it right the first time, and avoid costly trial and error methods.
We will take away the complexity of Ofsted Registeration in England.
We will Support your Ofsted Compliance under Children Act 1989.
Our Policies and procedures will support you to be compliant with the Ofsted registration requirements.

REGISTRATION SUPPORT FOR Ofsted RESPONSIBLE INDIVIDUAL & REGISTERED MANAGER

What will be included in the Ofsted Registration Pack?

A guided step-by-step understanding of your registration process.

Completion of your Ofsted SC1 and SC2 application formS.

Documents to be submitted

Complete Key Line of Enquiry

Company set up if required

Mentoring & Coaching for Interviews

Policies & Procedure advice

Preparation of statement of purpose

Preparation of Quality Assurance documents

Preparation of Safeguarding Policy

Preparation of Governance Policy

Complete Provider Application

Completion of Registered Manager's Application

Compliance Management

What you need to register with ofsted.

Apply for DBS checks through Capita
Have your statement of purpose ready
Obtain Work references and Medical refence
Complete the online New Registered Provider and Registered Manager Application form
Provide documents required to register with Ofsted. The documents may include but not limited to: Care Plans, Young people’s guide, Locality Risk Assessment, Business Plan, Financial Forecast, Annual Reports and Accounts, Contingency Plan, Planning Permission,
Submit required information (Statement of purpose and Registered Manager application (if applicable)
Review application checklist and submit.

Registering your location

The Care Standards Act 2000 required registered providers of social care and independent healthcare services to register these services at the level of each “establishment” or “agency”.

Location is where the Regulated activity takes place. This is a place to which people are admitted for the purpose of receiving a regulated activity or a place in which people live as their main or sole place of residence in which they are educated and they receive care or treatment or a branch of an agency providing care. A location is not a private address of a person who uses the service. A location is where the regulated activity will be legally carried on and managed from. For the purpose of registration, Ofsted may refuse your application if they that find your premises are inadequate. For example, if people’s records are not kept safely and securely. Contact Care Quality Support’s customer service centre for guidance about location, location location.

Social Care Service provider is required to a Responsible Individual. This is the key contact with the Ofsted. Responsible Individual is responsible for supervising the regulated activity and can be the same person as the Registered Manager for Supported Accommodation, but needs to be a different person for a Children’s Home. The Responsible Individual must demonstrate understanding of the Ofsted Standards and Regulations in the sector, meet the expectations of Ofsted, be willing to develop themselves as a leader, ensure registered manager has support, focus on quality, ensure the service has safe staffing levels and be able to build and maintain external relationships. Shape culture of the service, network and learn with other Responsible Individuals and champion excellence in the organisation.

The Registered Provider must ensure that the registered service manager has the appropriate skills and experience to manage the supported accommodationundertaking effectively and complies with the relevant fitness requirements in the regulations. This includes a requirement that the Registered Service Manager must have experience of having worked for at least two years, within the five-year period before the day on which they apply to register, in a position relevant to the residential support of children or adults.

There is no formal limit to the number of settings that a registered provider can run, but the registered provider must ensure that the registered service manager can effectively supervise the management of all the settings in the service and will also be accountable if the registered service manager fails to do this.

The current qualification recommended for those wishing to become a registered manager is the Level 5 Diploma in Leadership for Health and Social Care and Children and Young People’s Services (England) . As part of the registration process, you will need to attend interviews and answer questions. You’ll need Disclosure and Barring Service checks countersigned by Capita. You must get these before you can submit your application. There is no guarantee that the application to register as a manager will be granted. Before applying for Ofsted registration, prospective manager must have

relevant qualifications
current, up to date training in: safeguarding, complaints handling, medication, consent, mental capacity, health and safety and human resources
written proof of all your qualifications and completed training.

Ofsted might also recognise qualifications under
previous systems, including:
■ Registered Managers Award (RMA)
■ NVQ Level 4 in Leadership and
Management for Care Services
■ NVQ Level 4 in Health and Social Care
■ Level 5 Diploma in Leadership for Health
and Social Care
■ relevant nursing, physiotherapy, social
work or occupational therapy qualification
■ degree or masters degree related to social
care.

There may be no more than one full-time equivalent registered service manager for the service at any one time, but this can include a job-sharing arrangement.

Ofsted assesses whether each person connected with a registration is ‘fit’ to provide the service and/or manage it. Each person must:

have the relevant skills, qualifications and experience for the position they hold
be able to meet the relevant requirements of fitness

You need all these in place and available for Ofsted to check during assessment:

business plan
financial forecast
statement of financial viability from an accredited financial specialist
policies and procedures
quality assurance system
statement of purpose

Registered Manager and Responsible Individual must demonstrate that they are fit and proper to run the service they propose to set up.

Ofsted assesses your fitness by:

scrutinising the information that you submit with your application
carrying out checks, including reference checks
interviewing the Responsible Individual and Regisgered Manager and anyone else connected with the registration.
visiting the proposed premises for visual and compliance inspection.

Ofsted also considers relevant information about any previous applications you have made, even if you withdrew the application before a decision was made, and any registered establishments or agencies that you have been or are currently connected with.

Policies and procedures must be up to date and properly present. Having policies and procedures on its own is not enough for Ofsted registration. Registered Manager and Responsible Individual must evidence their understanding of the policies and procedures. Care Quality Support will supply you with over 80 essential start up policies and over 60 optional policies. Our Ofsted registration support will include support with:

List of documents required for Supported Accommodation OFSTED Registration

Contingency plan / Business Continuity Plan-
Safeguarding policy and procedures
Complaints policy and procedures
Missing child policy and procedures
Equality Policy and procedures-
Behaviour Management policy and procedure
2 years of accounts for your holding company
Young people’s guide
Certificate of insurance
Statement of purpose
Locality Risk Assessment
Annual reports and accounts
Cashflow forecast
Business plan
Completion of SC1 form
Completion of SC2 form

Why choose us to support you with Ofsted registration?

We have many years of expertise in supporting new and existing providers to register with Ofsted, helping them to set up and develop their businesses, and achieving a great deal of financial return. We have extensive knowledge in registering Supported Accommodation for young people 16-17 years old and Residential Children’s homes.

SAVE MONEY & TIME

We have worked hard over the years to processes that are time saving and efficient, so that you hit the ground running. You need to focus on what you do best, to deliver a safe, profitable and efficient healthcare service.

HIGH SUCCESS RATE

Our support services guide you to success in no time at all. We work with you to make sure you succeed from the beginning. Our success rate reassures you that if we work together we will achieve faster registration.

FASTER BUSINESS GROWTH

Faster growth is assured when you start it right. Your path to profitability will be made easier if you choose to use our systems.

Ofsted Registration service made easy

Free Mentoring throughout

Ultra Healthcare will offer free Registered Manager and Responsible Individual mentoring and coaching services in preparation for registration interview.

Compliant Policies and Procedures

Up to date Supported Accommodation and Residential Children’s home policies and procedures. Our policies and procedures that you use for registration are regularly reviewed.

Using Ofsted Portal

We will be discussing the registration and application processes. We will also explore the use of the Ofsted portal and the continued benefits of using the portal once registered.

Frequently Asked Questions Some of the common questions we are always asked.

Do I need any qualification to be a Nominated Individual?
Health and Social Care Act 2008 (Regulated Activities) Regulations 2014: Regulation 6
The nominated individual should be appropriately skilled with the necessary qualification(s), knowledge and experience and demonstrates the competency required to supervise the management of the regulated activity .They should be an employed director, manager or secretary of the organisation. You can nominate the same person to be the Nominated Individual and Registered Manager. It is up to you who to nominate, as long as they meet these criteria.
I am a trained nurse, do I need any other qualification before I can register as a manager?
Being a trained nurse does not automatically qualify you to be a registered manager with CQC. New and aspiring registered managers should work towards the Level 5 Leadership and Management for Adult Care’.
CQC might also recognise qualifications under
previous systems, including:
■ Registered Managers Award (RMA)
■ NVQ Level 4 in Leadership and
Management for Care Services
■ NVQ Level 4 in Health and Social Care
■ Level 5 Diploma in Leadership for Health
and Social Care
■ relevant nursing, physiotherapy, social
work or occupational therapy qualification
■ degree or masters degree related to social
care.
Is personal care a regulated activity?
Regulated activities are listed in Schedule 1 of the Health and Social Care Act 2008 (Regulated Activities) Regulations 2014. You need to be registered to deliver a regulated activity.
The regulated activity of personal care consists of the provision of personal care for people who are unable to provide it for themselves, because of old age, illness or disability, and which is provided to them in the place where those people are living at the time when the care is provided. As an example, this includes personal care provided by a domiciliary care agency. It also includes Shared Lives schemes, in which cases the provider of the scheme is registered for personal care and not the owners or providers of the individual homes (accommodation). Personal care is regulated activity that involves supporting people in their homes (or where they’re living at the time) with things like washing, bathing or cleaning themselves, getting dressed or going to the toilet.
Is a statement of purpose really necessary?
A statement of purpose for a business describes what you do, where you do it and who you do it for.
You have to include a statement of purpose as part of your application and it must include:
- your aims and objectives
- the services you provide
- the different needs of people who use your service
- your contact details
- your service’s legal entity
- the places where services are provided.
How long does Ofsted take to register me?
Ofsted registration may take up to 10 weeks from start to finish, depending on a lot of other things. In order to reduce the time, new providers need to conduct their pre-registration preparation properly. This may mean investing in appropriate support from highly competent people for correct guidance as there is need to evidence how providers will meet the Quality Standards (amongst other requirements).
Can I register as a Manager for both Supported Accommodation and Residential Children's Home?
T
The simple answer is No.
In the United Kingdom, the regulation and management of supported accommodations and children’s homes fall under different legal frameworks and requirements. Generally, it is unlikely that one person can be registered to manage both supported accommodation and a children’s home simultaneously due to the distinct responsibilities and expertise required for each type of setting.

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